Main Flow Leading up to the Day of the Run

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The main timeline of events from the selection of the torchbearers to the actual torch relay is outlined below.

After the fourth contact, you will be contacted by the Tokyo 2020 Olympic Torch Relay Torchbearers’ Desk at the e-mail address you have registered with further details. Please remember to check your e-mails regularly.

* It is the schedule of those who were officially nominated as a torchbearer in December 2019. If you have received the official notification after January, you will receive the following information accordingly.

2019/12

Initial contact
Official notification of selection as a torchbearer.

2020/2

Second contact
The regulations regarding the wearing of torchbearers’ uniforms.
Contact regarding personal identification documents
Future schedule

2020/3

Third contact
Information on which city torchbearer runs, date and time
Overview of schedule for day of run
Specific information on purchasing a torch
Regulations regarding attachments
Information on Torchbearer Handbook (this document)
Contact approx. two weeks before your scheduled run

Contact approx. two weeks before your scheduled run

Fourth contact
Torchbearer’s slot
Detailed schedule of the day of the run
Information on collection point (meeting and dispersal point)
Special attention regarding clothing, personal items, etc.
Information on Day Book (Information on locations where torch kiss will take place, and scheduled running times)
Contact approx. three days before your scheduled run

Contact approx. three days before your scheduled run

Fifth contact
A final communication immediately prior to the day of your run
(reconfirmation of points for special attention)

The day of your run

What to bring with you on the day of the run

  • Document proving personal identification (driver’s license, passport, etc.)*
  • Running shoes
  • Underwear (white or beige, if possible) Please bring a change of underwear if you think it may be necessary

*See “Types of personal identification required to verify your identity” for further details

Items that you will be able and unable to wear (apart from uniform)

OK

  • Glasses
  • Sunglasses (in principle, remove these except under special circumstances.)
  • Rings
  • Wristwatch
  • Support items (only when used as injury supports)
  • Earrings, necklace, bracelet, etc. (please ensure these are not too ostentatious)

Not acceptable

  • Caps, masks, other face coverings *only during the run
  • Scarf, neck warmer, towel around the neck
  • Backpack, pouches
  • Gloves
  • No undergarment must be visible around the neck area

* Please note that even if you are wearing any items included in the ‘able to wear’ list above, a member of staff on the day may judge that an item is inappropriate and deny permission for the item to be worn.

* Please visit the below page for further details

See the regulations regarding the wearing of torchbearers’ uniforms

Tokyo 2020's Torchbearer uniforms
Tokyo 2020's Torchbearer uniforms

Types of personal identification required to verify your identity

All torchbearers will be required to prove their identities at the collection point on the day of the run. Please ensure that you bring one of the following documents with you to verify your identity.

  • In principle, an identification document issued by a public authority should contain a photo of the holder. * A document fitted with a device to prevent photograph from being replaced
  • If you bring an identification document with a portrait (facial) photograph, please select any one document included in the below list ‘Any one of the following items’.
  • If you bring an identification document that does not contain a portrait photograph, please select two of the documents from the below list ‘Any two of the following items’.
  • Please ensure the validity of the document you bring to verify your identity has not expired.

Any one of the following items

  • Driver's license
  • Passport
  • The Basic Resident Registration Card
  • Individual Number Card
  • Residential land building trader certificate
  • Residence Card Special Permanent Resident Certificate. (foreigners)
  • Certificate of the Physically Disabled with Photo, etc

Any two of the following items

One document from list A and one from list B. If you select two documents from list A these will be deemed to be documents issued by a public authority.

LIST A
  • Health Insurance Card
  • National Health Insurance Insured Card
  • Seafarer Insurance card
  • Care insurance Card
  • Mutual aid Membership Card
  • Medical Certificate for Late-elderly Medical Insured
  • National Pension Handbook (Certificate)
  • Employees' Pension Insurance Handbook (Certificate)
  • Sailor's Insurance Pension Handbook (Certificate)
  • Mutual Pension Certificate
  • Governmental Pension Certificate
  • Seal Registration Certificate and Seal, etc
LIST B
  • Student ID card (with photograph)
  • Student handbook (with photograph)
  • Company identification document (with photograph)

* A ‘public authority’ indicates a national government body, a prefectural authority, a local government authority, administrative oversight or inspector of a local public body..

From meeting up to dispersal on the day of the run

Below is the flow of a typical day during the Olympic torch relay. The period of time from meeting up to dispersal will be approx. four(4) - five(5) hours. How long it will take and the scheduled time are subject to change depending on where your run will take place.

Example case: A day on which a torchbearer is scheduled to run at midday

Please use public transport to/from your residence to the collection point

Collection Point

10:00 Meeting up at the collection point at the time designated in the fourth contact
Verification of identity, confirmation of torchbearer agreement
Distribution of torchbearer’s uniform – change into uniform

10:30 Orientation and preparations for departure
Flow until run, points for special attention, temporary deposit of personal items

11:15 Transfer by bus from collection point to section the torchbearer will run

11:45 Arrival by bus

11:58 Alight bus at torch kiss point and standby

Torch Relay

12:00 Receive Olympic flame by torch kiss from the coming torchbearer
Run allotted section with Olympic flame approx. two minutes

Further information

If you do not know what kind of pose to adopt during the torch kiss, please refer to the recommended torch kiss pose. See Recommended Torch Kiss Poses for further details. Talk to the torchbearers who will run before and after you about what kind of torch kiss pose you are going to make.

12:02 Pass Olympic flame to waiting torchbearer by torch kiss
(Please wait at the location where you passed on the Olympic flame by torch kiss until Instructed otherwise by a member of staff)

12:03 Board the bus and wait until the final torchbearer has completed his/her slot

12:30 Once the whole section has been completed, the final torchbearer will board the bus

12:30 All torchbearers will then be transported back to the collection point

Collection Point

13:00 After returning to the collection point, each torchbearer will receive an Olympic torchbearer certificate

13:15 Request for cooperation to grant official and media interviews

13:35 Collect any personal items deposited at the collection point
(Change clothing)

13:55 Torch will be handed to those torchbearers who made advance purchase of the torch
※Any torchbearer wishing to purchase torch must compete advance purchase procedure

14:10 Completion of duties – all torchbearers are free to leave (dispersal)

Torch Relay News