Chefs de Mission webinar and International Federations seminars held online

International Federation members were able to take part in the seminar online.
International Federation members were able to take part in the seminar online.

In response to the postponement of the Olympic and Paralympic Games Tokyo 2020 (Tokyo 2020), The Tokyo Organising Committee of the Olympic and Paralympic Games has been communicating with stakeholders through meetings and webinars to share opinions and latest developments in the preparations of the event.

As part of this initiative, the Tokyo 2020 Organising Committee held a three-day web conference with Olympic Committees and teams around the globe on 12, 14 and 16 October.

The International Federations of Summer Olympic sports and their representatives convened similarly for the online 'IF Seminar,' which in turn was held on 15 October.

Explaining preparatory situations of Tokyo 2020 to Olympic teams around the globe

The first day of the Chefs de Mission webinar.
The first day of the Chefs de Mission webinar.

The Chefs de Mission Webinar”and its three sessions were held in English, French and Spanish respectively, with 350 participants from 201 Olympic teams (including staff from the International Olympic Committee) joining in the conversation.

President Yoshiro Mori of the Tokyo 2020 Organising Committee opened each of the three sessions with a video message addressing the participants of the conference.

"It has been half a year since the first-ever postponement of the Olympic Games were announced," Mori said in his statement.

"There are still numerous obstacles lying ahead of us, but we must combine our best efforts to rise to this difficulty. I sincerely ask our fellow members to cooperate with us and help us towards the full realisation of the Tokyo 2020 Games next year.

"I firmly believe that the moment the Olympic flame lights next year will be a great moment of unity and solidarity for humanity. We spare no effort to make Tokyo 2020 safe and secure, and we will continue to cooperate with members to achieve such results."

In the webinar, the Tokyo 2020 Organising Committee shared information on the preparatory situation of the Tokyo 2020 Games and explained modifications made to schedules and participatory procedures due to the postponement of the Games. Further details regarding precautionary and control measures against the COVID-19 pandemic, which is currently being discussed between the Tokyo 2020 Organising Committee, the Government of Japan and the Tokyo Metropolitan Government, were also shared. Participants of the first session held on Monday 12 October raised questions regarding rules within the Olympic Village and measures that apply after entering Japan.

Similar webinars will be held for Paralympic Committees in the future, where the latest preparatory status of the Tokyo 2020 Games will be explained.

Further strengthening of information-sharing with IFs regarding measures against COVID-19

The IF seminar which convened on the 15 October was joined by nearly 80 participants from 33 International Federations.

Mikako Kotani, who was newly appointed as Sports Director on the 1 October, opened the seminar by emphasising the importance of cooperation. "I believe that close communication with IF is a crucial element for the successful delivery of the Games." she said.

In the IF seminar, the Tokyo 2020 Organising Committee shared details on the ongoing discussions with the Government of Japan and the Tokyo Metropolitan Government on measures against COVID-19, and the simplification of the Tokyo 2020 Games. Information regarding the simplification did not draw many questions from the participants, as it had been previously and regularly shared/discussed with each federation. Instead, measures to control COVID-19 was at the center of the seminar, attracting many questions.

The Tokyo 2020 Organising Committee would like to express gratitude towards participating IFs for sharing their efforts to combat the spread of COVID-19 and look forward to cooperating further to create the best policies possible for Tokyo 2020.

Tokyo 2020 will utilise questions and opinions raised by Olympic Teams and IFs to further better our preparation and organisation of the Tokyo 2020 Games to make the Games in 2021 a safe and secure, athlete-first event for all participants.

The Tokyo 2020 Organising Committee will hold similar webinars for broadcast right-holders, media personnel and partners to share and exchange opinions.